"To know one's ignorance is the best part of knowledge."
Lao-Tzu




PROJECT DIRECTION, DELEGATION, AND OVERSIGHT
 
 
Three keys to success in effectively conducting a project are:
  1. The ability to direct team members, so each knows what is expected from their portion of the project.
  2. The ability to efficiently delegate work (particularly the work that in the past the project manager has done themselves).
  3. The ability to oversee the project to know how the project is progressing and when and where interventions are needed.

Once a project is (at least preliminarily) defined, planned and staffed, the Project Manager must then ensure he/she is effectively conducting the project. This course defines the fundamental skill-sets necessary for the “Conduct” of a Project including processes and instruments for direction, delegation, coordination, oversight and tracking.
While conducting the project, it is crucial that the Project Manager understands that he/she is not there to do all the work, but rather to manage all the work, meaning that the ability to delegate is critical for success.
This can be especially challenging for many managers who were “promoted” because they were all-star programmers/analysts/designers/etc and have the ability to do the work very efficiently themselves.

Course Outcomes:
Students of the Advanced Strategies' Project Direction/Delegation/Oversight Course will return to work:

  1. Knowing the importance of delegating and a process for making it work effectively.
  2. Understanding keys to effectively communicating directions to project team members.
  3. Understanding the importance of ensuring that the person receiving direction has all the tools to succeed in completing the request.
  4. Better able to monitor progress to ensure that directed activities are being carried out as expected.

Course Outline:
Overview of “Conducting” a Project
  • Direction
  • Delegation
  • Coordination
  • Oversight
Setting Aside Time to Coordinate
  • Ensuring That All Is In Place
  • Looking Back
  • Looking Present
  • Looking Forward
Delegation - Learning to Let Go
  • Developing Trust
  • Dealing With Time Pressures
  • Dealing With Diversity
  • Dealing With Dependency
Assertiveness in Today’s Environment
  • Managing Knowledge Workers
  • Matching the Direction with the Recipient
  • Reading Body Language
  • Red Flags and Warning Signs
Directing vs. Giving Orders
  • Napkin Assignments
  • Who
  • Why
  • When
  • “Tell Me What I told You”
The Importance of Oversight
  • Setting Up Feedback Mechanisms
  • Monitoring
  • Intervening
  • Costs/Benefits
What to Monitor
  • Progress
  • Resource Consumption
  • Activities
  • Staff Morale
  • Quality
Monitoring Techniques
  • Walking Around
  • Skip Management
  • Reports & Postings
  • Mathematical Approaches
When to Intervene
  • What to Do When Things Are Going Better Than Expected
  • What to Do When Things Are Going Worse Than Expected

Who Should Attend:
This course is targeted for anyone leading, sponsoring or working on a project team including: Project Managers, Project Team Members and the Managers of Project Managers.

Course Prerequisites:
Project Definition
Project Management: A Framework for Today’s Environment
Project Management: Leadership

Course Duration:
One Day

Class Availability: Request It Now!

Materials Provided:
Student Course Book

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